It’s time to stop storing your files on an in-house server. Not only is it too risky, but there are better, more convenient ways to store important files, one of them being cloud computing!
Simply put, cloud computing makes use of highly-secured servers located in far-flung locations. This way, tracking specific information becomes almost impossible. Let’s say a hacker was trying to steal your data. If the data is stored on a cloud server, that mission is doomed from the very start. Locating the server where your information is located alone can be an impossible task.
But, it’s not just security. Cloud storage offers three other incredible benefits that both employers and jobseekers should be looking to take advantage of:
Backup is the process of copying or archiving data in a secure location so that you’re able to restore that data in case of loss or damage. For employers, you likely store records of hundreds of your employees and prospective employees. This may include data on time worked, payment records, personal information, and so forth.
What happens if such data is lost? What happens if your on-site storage devices are damaged in a fire or stolen in a break-in? These are things that happen all the time. You might not have been a victim yet, but there’s no telling when you might become one. Backup is one of the best ways to protect yourself and your business in case this happens.
Job seekers also have files they need to backup for increased safety. Your CV, for instance, needs to be stored safely at all times, same as your certificates and diplomas.
Cloud services allow you to effortlessly backup these files, anytime. Dropbox cloud storage, in particular, makes file backup a breeze. Moreover, you can:
- Backup any file: Whether you’re trying to backup an image collection, CAD file, or a large video, Dropbox makes the process easy.
- Backup from anywhere: You can perform backups from any device, any operating system, and any platform. Also, you can make entire folders available offline, work offline and, using the sync feature, backup the files, including any edits, once you’re online.
- Free up Hard Disk Space: Dropbox Smart Sync which is available in the Dropbox Professional and Dropbox Business plans can be a useful means to automatically free up hard disk space, allowing you to do more even with limited system space.
File Recovery and History
Accidental file deletions aren’t uncommon. For employers, you may accidentally delete an employee’s records while going through their history. Or, you may accidentally delete one of the applications, only to later realize that you need to consider that candidate. For jobseekers, the stresses of job hunting further increase the likelihood of deleting an important file.
File recovery services offered by cloud storage providers ensure that whatever is accidentally deleted can be recovered with little effort. On Dropbox, for instance, you can recover any files lost in the past 30 days (or 120 days for Dropbox Business or Dropbox Professional accounts) in a few clicks. You don’t even need to call customer support or send a notification email. Simply go to your Dropbox account, locate file recovery, and follow the steps to the end.
Two more benefits of the recovery feature stand out. These are:
- Get deletion notifications for group files: If you’re collaborating on a project, you’ll be notified whenever a deletion is made by one of the team members. This way, you can check to see if you still need the file and, if that’s the case, recover the file right away.
- Recover the version you need: If there were multiple versions of the deleted file, you can locate and recover exactly the version you need. Simply pull up your revision history, undo the changes, and restore the old version of the file.
Finally, cloud storage also makes it possible to wipe files off a given device without affecting the files on your other devices. For instance, you can choose to delete all the files in your mobile Dropbox folder without affecting the files on your PC and tablet folders.
This feature can be of great importance when one of the devices falls in the wrong hands. For example, what if you lose your laptop and it has records of your employees or your certificates in the Dropbox folder? To protect the documents on the lost device, you can wipe all the data on that device’s Dropbox file.
Here’s what’s even more exciting about the Dropbox remote wipe feature:
- Wipe any device, anytime: From PCs to tablets, and mobile phones, you can wipe every device. You can even choose to wipe all your devices. If you do this, your files will only be available on Dropbox.com. You can later sync other devices as you wish.
- Get extra reassurance: You can always visit your account settings to view and manage all connected devices. After wiping a certain device or multiple devices, you can check to confirm that the device’s Dropbox no longer contains your files.
Get Started with Cloud Storage Today
Why wait when everyone else is reaping the benefits of safer, more convenient storage on the likes of Dropbox? It only exposes you to unnecessary security threats. Make the shift today; you’ll be glad you did.
Disclaimer: This is a sponsored post for Dropbox. All opinions are my own. Dropbox is not affiliated with nor endorses any other products or services mentioned.